VAT Annual Accounting scheme

The VAT annual accounting scheme is open to most businesses with a turnover of up to £1.35m per year.  The main benefits of the scheme include the requirement to file only one VAT return per year. This can significantly reduce the amount of administration time and the associated cost of preparing and submitting quarterly VAT returns.

The scheme is aimed at small businesses. It can either be combined with the flat rate scheme or used by a business which uses standard VAT accounting. The scheme also has the benefit of allowing a business to make regular interim payments throughout the year which can help businesses manage their cashflow.

Businesses will make interim VAT payments during the year, based on their estimated total liability for the year. This can be done either monthly or quarterly.  These payments are followed by one balancing payment which is submitted with the annual VAT return. This also means that businesses using the scheme are not faced with a large VAT bill at the end of the year.

Planning note:

The regular monthly (or quarterly) payments are based on the previous year’s liability and may be higher than necessary where turnover has fallen. However the payments can be reduced if the difference is significant. The final payment for the annual return is due within 2 months after the end of the 12 month VAT accounting period.

The VAT Annual Accounting Scheme is open to most businesses with a turnover up to £1.35m per year. The scheme has been designed to allow businesses to simplify their VAT accounting procedures and in turn reduce the cost of complying with the VAT requirements. Businesses that use the scheme are only required to file one VAT return at the end of each year. Businesses usually make nine interim VAT payments during the year, based on their estimated total liability for the year, followed by one balancing payment with the return.

Advantages & Disadvantages of the scheme:

Advantages

  • Only one VAT return per year needs to be completed. This can significantly reduce the amount of VAT compliance and administrative work.
  • Businesses using the Annual Accounting Scheme benefit from having an extra month for submission and payment of the (annual) VAT return.
  • The VAT return can be prepared at the same time as the annual accounts.
  • The regular interim payments throughout the year help businesses manage cashflow.

Disadvantages

  • The regular monthly (or quarterly) payments are based on the previous year’s liability and may be higher than necessary where turnover has fallen. However the payments can be reduced if the difference is significant.
  • Businesses may have greater difficulty in remembering the nature of unusual transactions if they are not maintaining their accounting paperwork correctly throughout the year, as is required for normal quarterly accounting.
  • Seasonal or other variations may have an adverse effect on cashflow.
  • Businesses that regularly reclaim VAT are unlikely to be suited to the scheme as they will only get one VAT repayment per year.
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Case Studies

The Tax Man

Minimise the stress of an investigation and make use of our extensive experience in securing best outcome for our clients

Business Valuation in Distress

Take advantage of our impartial and rigorous due diligence procedures

FD in The Cupboard

Our innovative ideas are here to improve your business performance and secure appropriate and cost effective funding

The Tax Man

The Tax Man

A new client was introduced to us via a recommendation with whom we arranged to meet on a regular basis in order to determine a number of changes that we felt were needed to their business structure. The client was at the time operating as a husband and wife partnership. The business was flourishing and had a number of large contracts with big organisations.

At the start of the process they were still heavily immersed in their day to day operations so we can get a full flavour for their ambitions, aspirations and growth plans. We quickly recognised there were sufficient tax savings which can be achieved by changing the structure from a partnership to a corporate entity. We carried out a business valuation and disposed of the goodwill from the old to the new business. Unfortunately, as often is the case with efficient tax planning, HMRC got involved and disputed our valuation.

An HMRC investigation can be a very stressful time for any client, even for those best prepared. However, our client had minimal input in the HMRC communication as we dealt with this professionally behind the scene. As an added benefit, our client could rest on the security that all work was covered by insurance and therefore all costs and time in dealing with this enquiry were covered by the fee protection policy we had put in place.

The initial approach taken by HMRC was very aggressive and they tried to present an argument that there was no goodwill in the business. We challenged HMRC’s view that the goodwill was worthless. After lengthy correspondence and numerous telephone calls, HMRC agreed 100% with our original valuation, which preserved our original tax saving plan for the client. Tax savings on this case where in the region of £75K at the outset, with ongoing savings of £6,000 per annum. We are pleased to add another happy client to our portfolio.

Business Valuation in Distress

Business Valuation in Distress

Selling a business is never an easy process, but when disputes arise, the need for a reliable third party due diligence process is even greater.

Tearle & Carver have extensive understanding of the requirements for remaining objective when managing a potentially difficult company buyout. In one such case, we were approached by the courts to act as independent accountant for an acrimonious business sale in which one partner was exiting the business and selling shares to the other. Given the circumstances, both sides had totally polar views of what their business was worth.

After arranging an initial meeting with the company, we were thorough in ensuring we completed due diligence, validating the figures in the accounting records, carrying out adjustments where appropriate, and drafting a set of reliable management figures within the framework required by the court.

A draft version of the report detailing our findings and conclusions was submitted to both parties, giving them the opportunity to voice any queries or concerns and ensure all relevant factors had been taken into account.

Through this process, we were able to submit a final report to the courts that was both binding and acceptable to both parties, effectively resolving what could otherwise have been a time consuming and costly process for all sides.

FD in The Cupboard

FD in The Cupboard

For smaller companies, it is often not possible or cost effective to pay for a full-time Financial Director.
Many of our clients therefore make use of Tearle & Carver’s extensive expertise to provide the services of an FD as and when required.

In this case, we were approached by the management team of an organisation looking to acquire the existing business via an MBO (Management buy out). Their business plan had proved ineffective for securing funding, and what they needed was financial expertise from someone with a developed understanding of the company’s internal workings.

Tearle & Carver helped deliver the solution our clients were looking through utilising our bank contacts in order to make the MBO viable, while also building a robust business plan and preparing our client for the rigorous vetting process. To help with cash flow issues, we introduced factoring which led to improved cash flow management.

We advised on the appropriate business valuation and structure, and continued to prepare monthly accounts to track profgress once the management were fully in command of all the information they needed to move their business forward.

In order to best assist these clients through the crucial first year of ownership, we attended board meetings on a regular basis, a service that we continue to provide to date.

With our continually developing understanding of their business, this client is able to remain confident that Tearle & Carver can provide any financial support they may need, now and in the future.